University of Oregon

Building Access Control

Card Reader

Balancing building access control with providing convenient access is a major security challenge for any institution. In an effort to meet these challenges, UOPD and other supportive departments have made significant investments in the installation of access control systems throughout many university buildings. The use of access control in campus buildings is expected to increase and eventually include all university buildings.

Access control provides a range of security based on the type of system and its application. There are two types of access control systems used at the university: a networked card reader system and stand-alone Omni Locks™, that require personal identification numbers (PIN).

The card reader system uses existing university photo identification (UO ID) cards in place of traditional brass keys, to allow campus community members inside locked buildings during evening and weekend hours. Card readers are typically used on exterior doors and allow entry by swiping a magnetic card through the reader and entering a PIN to unlock the door.

Authorized users of Omni Locks™ require only a PIN for entry. These locks are typically used for labs and interior doors that remain locked at all times. Guidelines:

  • Access to University facilities may be issued to departments, University faculty, staff, graduate assistants, students, and non-University persons with written authorization from the appropriate dean, director, or department head.
  • Access levels are issued only with a key-card/access request with an authorized signature.
  • An authorized individual seeking access must bring his or her UO ID card to the UO Card Office to be encoded and to select a PIN. Once proper authorization is completed, the card holder information is entered into the access control database and activated.

Use

Swipe ID card through the card reader located next to controlled doors. Hold the card so that the magnetic strip is next to the key pad. Swipe down through the reader. On older style readers, a flashing green light indicates a PIN is required. A steady green light indicates the door is unlocked. On newer readers, as pictured above, an amber light flashes to indicate PIN is required. A steady green light near the door icon indicates the door is unlocked.

On newer or remodeled buildings the use of proximity or "prox" cards is in effect. Instead of swiping these cards you simply hold them within range of the reader and through a secure transmission the door will unlock.

Conditions

Any person or department issued university card access accepts the responsibility for promptly notifying his or her own supervisor as well as UOPD in the event the access card is lost or stolen.

Authorized non-university persons such as contractors, window washers, elevator maintenance personnel, etc. who require short-term card access to university facilities shall obtain access cards from UOPD or the Office of the Director of Campus Operations after paying a deposit or a monetary consideration in the contract for services. Access cards for short-term access shall be issued for a specified time period and must be returned to the issuing office as specified.

Problems

The most common problems with card access are data entry errors and an occasional hardware malfunction. If you find your card does not work, please contact UOPD to ensure that it has been programmed correctly. The card holder record will also be checked for accuracy.

Please report a card reader or door hardware problem immediately. Be prepared to provide details of the problem and location of the card reader.

Cards that have not been used in the last 365 days will automatically expire.

Contact UOPD Regarding Access Control:

  • Access Coordinator, 541-346-5446
  • Information Technology, 541-346-3045
  • Dispatch Non-Emergency, 541-346-2919